CCPR Instructions for Submitting an NIH Application
This page
lists instructions, format and forms needed for submitting an NIH grant
application through CCPR. Click on
various links provided to see forms and examples.
To report a broken link or difficulties in
accessing a listed link, or suggest adding another link, please send
an email to CCPR Administrative Services at
gilbertson@ccpr.ucla.edu.
NIH uses a PHS 398 application kit for all grant
proposals. Depending upon the grant type (R01, R03, P1, T32 , etc.)
different variations of the forms will be used. However complete
instructions and all the forms are available
HERE on
the NIH web site.
GENERAL FORMAT - NIH general format directions are:
The height of the letters must not be smaller than
10 point; Helvetica or Arial 12-point is the NIH-suggested font
Type density, including characters and spaces,
must be no more than 15 characters per inch (cpi). For proportional spacing, the
average for any representative section of text must not exceed 15 cpi;
No more than 6 lines of type within a vertical
inch;
Margins, in all directions, must be at least ½
inch.
Full NIH directions including a FAQ with further
clarification can be found
HERE.
We have found that Arial-11 or
Helvetica-11 maximize space without exceeding the requirements above.
Note be sure Acrobat Print settings do not have the box checked for "Shrink
oversized pages to page size" as this can decrease font to an unacceptable size.
All pages should be numbered consecutively.
CCPR will do this when all documents below are completed. On the Research
Plan include a running header with "Name of project" on the left and
"PI: Name of PI" on the right. See below for Templates for the
Research Plan.
PHS 398 FORMS AND EXAMPLES
CCPR will help with all administrative aspects of
the application. The following lists the support CCPR will provide on each
form and information needed from the Principal Investigator (PI) writing the
proposal:
(Blank forms are provided in Word and
PDF formats and a UCLA/CCPR Example is provided where possible)
FACE PAGE – CCPR will fill this out. Requires
PI's signature. Need finalized
budget figure and project title before signing.
DESCRIPTION – CCPR or PI can fill this
out. PI Needs to provide abstract and identify key personnel. PI
also needs to note any performance
sites other than UCLA. Follow additional instructions noted on the actual form
below.
TABLE OF CONTENTS - CCPR will fill this out upon completion.
PI should submit list of any
appendices early so copies can be made in advance of mailing. Review this form as
it shows a good outline of the entire proposal.
MODULAR BUDGETCCPR or PI can fill this out. Input is needed from the PI after the budget is
finalized. Uses $25k direct cost increments. Format for the modular budget
is provided below. Completed NIH
Example is here. NIH generally wants funding kept at same level all
years. They allow variance with detailed
explanation.
This is the only budget detail provided for modular applications.
RESOURCES PAGE CCPR can
do this with input on any specific resources that are important to the project.
A typical format is shown in the example.
Let CCPR know if it is OK to use this format or if specific modifications are
necessary.
PERSONAL INFO. CCPR or
PI can fill this out. NIH wants
the following personal information
submitted
for PIs. This is voluntary and is not given to reviewers.
HUMAN SUBJECTS TRAINING CERTIFICATION.
Required upon successful review and recommendation for funding. Expires every 2 years.
Online training sites is available from NIH and UCLA. See CCPR's
Human Subjects web page
for details.
Other Proposal Forms Needed
UCLA forms needed for any proposal:
Goldenrod - CCPR will fill out and route for approvals. Needs
PI signature. Needs final
budget total and project title before completion. (PDF,
CCPR Example)
IRB review request or claim for exemption. CCPR can complete exemption form
(HS-7)
but requires PI input on data sources and usage. Full IRB review (HS-1) requires
detailed PI effort but CCPR can help. See CCPR's
Human Subjects web page
for details.
Proposal Scheduling
Regarding timing, the budget is critical to
completing many forms and should be finalized 1-2 weeks before submittal.
CCPR grant proposals can be signed by ISSR up to $500,000 direct cost.
ISSR should be given 1-2 days for review and approval of complete package.
When UCLA Contracts must sign, they require 2-4 days for review, especially
during NIH cyclical due dates (10/1, 2/1, 6/1). To avoid emergencies,
non-budget forms and the research plan should be given to CCPR 1-2 days prior to
being submitted to either ISSR or UCLA Contracts. This means ideally the
PI should aim to complete their portion of the proposal 4-6 days prior to the
due date.
